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Free Registration at HSS/PSA Meeting in San Diego: A Call for Volunteers August 23, 2012

Posted by museumatt in Annual Meeting.

HSS Executive Director Jay Malone exudes genuine happiness while registering attendees at the Three Society Meeting in Philadelphia in July. Since the HSS/PSA Annual Meeting will draw as much as three times as many people, volunteering in San Diego should make you three times as happy. And don’t forget the free registration.

Call for Volunteers             

HSS/PSA Meeting

15-18 November, 2012                                    

Sheraton San Diego Hotel and Marina

 Volunteer and Receive a Complimentary Registration to Attend the History of Science Society Annual Meeting and the Philosophy of Science Association Biennial Conference in San Diego, California.

 Graduate students are invited to volunteer at the HSS/PSA conferences for 4.5 hours in exchange for their registration fee.  There are a number of jobs for which we need assistance to ensure that the conferences run smoothly.

·        Packet stuffing: 3-4 volunteers are needed the Wednesday evening before the conference (14 Nov) and the Thursday morning (15 Nov) to collate and stuff attendee packets. This is a behind-the-scenes job, which will not require interacting with attendees and comfortable attire is permitted.

·        Registration Desk: we need volunteers from 10:00 am Thursday to noon Sunday to welcome attendees, check them in, give them their registration materials, conduct on-site registration as needed, answer questions, and be the first line of assistance for any issues that may arise. While there will always be an HSS staff member on hand, this job requires volunteers to be helpful, polite, and presentable.

·        Collective Book Exhibit: 1 volunteer per shift will be needed to staff the HSS/PSA table in the exhibition hall. This table will contain book titles from publishers who could not send a representative. As with the Registration Desk, these volunteers will need to be helpful, polite, and presentable.

Volunteers local to the San Diego area are encouraged to think about volunteering for shifts either early or late in the conference. Since many out-of-town volunteers arrive only during the middle of the conference, the outlying shifts are harder to fill but these shifts offer the advantage of having fewer conflicts with the program: see http://www.hssonline.org/Meeting/2012HSSMeeting/2012_Preliminary_Program.pdf. This is especially true of the Packet-Stuffing sessions that need to be done before the conference begins.

We would also like to spread local volunteers among the many shifts, so that someone with local knowledge will be on hand to answer questions about the community. Please let us know when applying if you can be helpful in this regard.

Regardless of the job you are assigned we hope that all volunteers will be flexible during their shift as needs arise and the unexpected happens.

Early volunteers will get first pick of shifts and jobs, but we ask everyone to be flexible so that everyone can be accommodated. It is essential that if you do commit to a shift that you arrive on time.

Although volunteering for 4.5 hours will earn graduate students their registration, you will still be responsible for paying for dinners, hotel, transportation, and all incidentals.

If you are interested, please contact Manuela Fernández in the HSS office at manuela@hssonline.org for more information.

Finally, publishers who attend the exhibit typically look for students to staff their tables during lunches, author interviews, breaks, etc. The publishers pay and/or provide books for such service. If you are interested in doing this, please let me know.

For more information on the History of Science Society and the Philosophy of Science Association go to http://www.hssonline.org/ and http://www.philsci.org.


1. Rafael - August 23, 2012

Hello there. Not only am I volunteering, but I am also looking for a fellow student interested in sharing the hotel room at the student rate with me during the days of the conference (nights of the 15th through the 17th, checking out on the morning of the 18th). If interested, please contact Rafael at leafar10@gmail.com. Thanks.

2. Matthew White - August 24, 2012

Rafaeil (and everyone else with a room to share or who is looking for a roommate. We will be setting up a forum to do just that in a few days. Actually there may be two. One here and one in our Google Groups page. Stay tuned.

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