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HSS CALL FOR VOLUNTEERS! September 10, 2015

Posted by bdcollins in Uncategorized.

Call for Volunteers
History of Science Society 2015 Annual Meeting
Westin St. Francis Hotel
San Francisco, California
19-22 November 2015

Volunteer and Receive a Complimentary Registration to Attend the 2015 History of Science Society Annual Meeting in San Francisco, California.

If you are interested in volunteering this year, please fill out the online application at:

Graduate students are invited to volunteer at the HSS Annual Meeting for 4.5 hours in exchange for their registration fee. There are a number of jobs for which we need assistance to ensure that the meeting runs smoothly.

Packet stuffing: 3-4 volunteers are needed the Wednesday evening before the conference (18 Nov) and the Thursday morning (19 Nov) to collate and stuff attendee packets. This is a behind-the-scenes job, which will not require interacting with attendees and comfortable attire is permitted.

Registration Desk: We need volunteers from 10:30 am Thursday to 11:30 am Sunday to welcome attendees, check them in, give them their registration materials, conduct on-site registration as needed, answer questions, and be the first line of assistance for any issues that may arise. While there will always be an HSS staff member on hand, this job requires volunteers to be helpful, polite, and presentable.

Collective Book Exhibit: 1 volunteer per shift will be needed to staff the HSS/PSA table in the exhibition hall from Friday morning at 11:30 am to Sunday morning at 11:00 am. This table will contain book titles from publishers who could not send a representative. As with the Registration Desk, these volunteers will need to be helpful, polite, and presentable.

Volunteers local to the San Francisco area are encouraged to think about volunteering for shifts either early or late in the conference. Since many out-of-town volunteers arrive only during the middle of the conference, the outlying shifts are harder to fill but these shifts offer the advantage of having fewer conflicts with the program. This is especially true of the Wednesday evening packet-stuffing session before the conference begins.

We would also like to spread local volunteers among the many shifts, so that someone with local knowledge will be on hand to answer questions about the community. Please let us know when applying if you can be helpful in this regard.

Regardless of the job you are assigned we hope that all volunteers will be flexible during their shift as needs arise and the unexpected happens.

Early volunteers will get first pick of shifts and jobs, but we ask everyone to be flexible so that everyone can be accommodated. It is essential that if you do commit to a shift that you arrive on time.

Although volunteering for 4.5 hours will earn graduate students their registration, you will still be responsible for paying for dinners, hotel, transportation, and all incidentals.

If you have any questions, or need an application in Word or PDF, please contact Matthew White at volunteer@hssonline.org.

Finally, publishers who attend the exhibit often look for students to staff their tables during lunches, author interviews, breaks, etc. The publishers pay and/or provide books for such service. If you are interested in doing this, please let me know. I will give publishers a list of interested volunteers and they will contact you. This arrangement is between the volunteer and the publisher, and is not counted as part of your volunteer obligation to the History of Science Society.

If you are interested in volunteering this year, please fill out the online application at:

For more information on the History of Science Society go to http://www.hssonline.org/.

See you in San Francisco.

Matthew White


1. HSS San Fran 2015: Everything You Need to Know | HSS Graduate and Early Career Caucus - September 20, 2015

[…] show during the annual meeting in San Fran. Email volunteer@hssonline.org if interested or see our link. This is a great way to meet people, and you will have your registration fee waived or reimbursed […]

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